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New Year, New Multifamily Security Strategies

As we usher in a new year, it’s an opportune time for multifamily property managers to reevaluate and enhance their security measures. With the ever-evolving landscape of security threats, staying ahead is not just a goal but a necessity. Here are some valuable tips to help you fortify your security strategies in the coming year.

Regularly Update Security Protocols

Security protocols should not be stagnant. Regularly review and update your security policies to adapt to emerging threats. Conduct staff training sessions to ensure everyone is up-to-date on the latest security procedures. Encourage a culture of awareness and accountability among your team.

Enhance Lighting and Surveillance

Well-lit areas and robust surveillance systems act as powerful deterrents for criminal activity. Ensure that all common areas, parking lots, and entry points are well-lit. Consider upgrading or expanding your surveillance system to cover blind spots and vulnerable areas, providing an extra layer of protection.

Regularly Audit and Monitor Key Usage

At HandyTrac, we understand the importance of monitoring key usage and we recommend conducting regular audits of key distribution and usage to identify any discrepancies. Implement a robust HandyTrac key control system to easily track and manage keys, ensuring that only authorized personnel have access to them.

Community Engagement for Increased Vigilance

Encourage a sense of community among your residents. Establish neighborhood watch programs or online forums where residents can share security concerns and updates. A vigilant community is an effective one, contributing to overall safety.

Emergency Preparedness and Communication

Ensure that your property has well-defined emergency procedures in place. Regularly communicate these procedures to residents and staff. Implement a reliable communication system, such as text alerts or a mobile app, to keep everyone informed in case of emergencies.

Collaborate with Local Law Enforcement

Forge strong partnerships with local law enforcement agencies. Share information on security measures, and seek their input on enhancing safety. Collaborative efforts can lead to a quicker response in case of emergencies and contribute to a safer environment.

As we step into the new year, you can prioritize the security of your multifamily property by adopting these proactive measures. At HandyTrac, we are committed to providing solutions that enhance the safety and well-being of your community. By implementing these tips, you can create a secure and resilient living environment for your residents in the years to come. Here’s to a safe and prosperous new year for your multifamily community!

Simplifying Security: How HandyTrac Systems Make Life Easier for Property Managers

As property managers strive to create secure environments while juggling various responsibilities, having the right tools can make all the difference. Enter HandyTrac Key Control Systems – a game-changer that not only enhances security but also simplifies the daily tasks of property managers. Let’s explore how these innovative systems contribute to a smoother, more efficient property management experience.

Effortless Key Management

Gone are the days of traditional key management headaches. HandyTrac’s advanced key control systems automate the tracking and monitoring of keys, offering property managers a centralized and user-friendly platform. Easily manage key access, track key usage, and generate comprehensive reports with just a few clicks. This not only saves time but also ensures that key-related tasks are carried out with precision and accountability.

Real-time Monitoring

Stay in the know with real-time monitoring capabilities. HandyTrac Key Control Systems empower property managers to monitor and track access activities instantly from any internet-enabled device.

Comprehensive Reporting for Informed Decision-Making

HandyTrac’s reporting features offer property managers valuable insights into key usage and access patterns. Generate comprehensive reports to aid in decision-making, track trends, and assess the overall security effectiveness of your property. This data-driven approach enables property managers to make informed decisions that contribute to the safety and well-being of the community.

Seamless Integration for Enhanced Efficiency

Integration is key in today’s interconnected world. HandyTrac Key Control Systems seamlessly integrate with property management software like Yardi, creating a unified ecosystem. This integration enhances overall operational efficiency, reduces manual data entry, and ensures that property managers have a holistic view of their property’s security landscape.

Dedicated Support for Peace of Mind

HandyTrac understands that a reliable support system is crucial for property managers. Our dedicated customer support team is ready to assist with any inquiries or challenges. This commitment to customer satisfaction ensures that property managers can navigate the system with confidence, knowing that assistance is just a call or message away.

In the fast-paced world of property management, HandyTrac Key Control Systems stand out as a beacon of efficiency and security. From effortless key management to real-time monitoring, these systems not only simplify the daily tasks of property managers but also contribute to a safer and more secure living environment for residents. Embrace the future of key control with HandyTrac, where convenience meets security.

Multifamily Community Security Tips for the Spooky Season

security tips for the spooky seasonAs the spooky season approaches, multifamily communities need to take extra precautions to ensure the safety and security of their residents. With Halloween just around the corner, it’s essential to address potential security concerns that may arise during this time of year. In this blog post, we’ll explore some multifamily community security tips to keep everyone safe and enjoy a worry-free spooky season.

Well-Lit Common Areas

One of the simplest yet most effective ways to enhance security during the spooky season is to ensure that common areas are well-lit. Adequate lighting in hallways, parking lots, and common areas can deter potential intruders and provide residents with a sense of security. Consider using motion-activated lighting to save energy while maintaining a high level of security.

Secure Entry Points

Make sure that all entry points to the community, including doors and gates, are properly secured. Ensure that locks are functioning correctly, and consider implementing access control systems for added security.

Clear Landscaping

Overgrown bushes and trees can provide hiding spots for would-be intruders. Trim back any vegetation that could obstruct the view of windows and entryways. A well-maintained landscape not only enhances the curb appeal of your multifamily community but also contributes to security.

Neighborhood Watch Programs

Encourage residents to look out for one another by creating a neighborhood watch program. Residents can form a group to keep an eye on the community and report any suspicious activity to the property management or local authorities. This sense of community can help deter potential security threats.

Communication and Education

Educate residents about security best practices, especially during the spooky season. Remind them to keep their doors and windows locked, even when at home, and to be cautious when opening their doors to strangers. Encourage residents to report any unusual activity or concerns promptly.

Halloween Safety Guidelines

As Halloween approaches, provide residents with safety guidelines to ensure a fun and safe celebration. Recommend well-lit pathways for trick-or-treaters, and discourage residents from leaving valuable items on display, which can attract unwanted attention. Consider organizing community Halloween events to keep residents within the safety of the community.

Security Cameras

Install security cameras in strategic locations throughout the multifamily community. Visible cameras can act as a deterrent to potential intruders, and they can also provide valuable evidence in case of an incident. Ensure that the cameras are regularly maintained and that the footage is securely stored.

Key Control

One of the most critical aspects of multifamily community security during the spooky season is effective key control. Key control systems play a pivotal role in ensuring the safety and peace of mind of both property managers and residents. Halloween festivities can bring a surge of visitors and increased foot traffic, making it essential to have stringent control over access points. HandyTrac systems offer a modern and efficient solution that goes beyond the limitations of traditional lock-and-key methods. With features like instant reporting, audit trail, and the ability to grant or revoke access, key control systems are invaluable tools to maintain security during this season of tricks and treats. They help prevent unauthorized access, deter potential intruders, and keep a watchful eye on the safety of your multifamily community, ensuring that residents can fully enjoy the spooky season without any security concerns.

The spooky season should be a time of fun and celebration in multifamily communities, but it’s also crucial to prioritize safety and security. By following these security tips, property managers and residents can work together to create a secure environment that allows everyone to enjoy the season without fear. Remember, a safe community is a thriving community. Happy Halloween!

Streamlining Property Management: The Role of HandyTrac in Enhancing Administrative Efficiency

administrative efficiency

Property management involves a multitude of tasks that require precision, organization, and efficiency. In an era where technology is reshaping the way we manage various aspects of property management, innovative solutions have emerged to alleviate the challenges faced by property managers. One such solution, HandyTrac Systems, offers a comprehensive approach to key control that not only enhances security but also significantly streamlines administrative processes. Here’s how HandyTrac empowers property managers by boosting administrative efficiency and simplifying key management.

Automated Reporting and Data Accessibility

Gone are the days of sifting through piles of paperwork to generate reports. HandyTrac’s digital approach allows property managers to access comprehensive and up-to-date reports with just a few clicks. This feature ensures that vital information, such as key usage logs and access history, is readily available whenever needed. By automating reporting, HandyTrac minimizes administrative overhead and allows property managers to focus on more strategic tasks.

Updates and Notifications

HandyTrac’s key monitoring capabilities provide property managers with instant access to key usage information. When a key is accessed, property managers can receive notifications, offering a clear overview of who is using keys and when. This real-time visibility enables rapid responses to any irregularities and ensures that access is managed effectively.

Efficient Permissions Processes

Transitions in property staff often present logistical challenges for property managers. With HandyTrac’s digital system, managing permissions processes becomes a seamless endeavor. Property managers can swiftly update access permissions and revoke privileges as needed, ensuring that only authorized individuals can access units.

Simplified Key Tracking and Accountability

Property managers are responsible for maintaining a detailed record of key assignments and usage. HandyTrac’s system simplifies this process by digitally tracking key movements and access. This comprehensive record enhances accountability and minimizes the risk of key-related incidents. Property managers can easily review historical data and identify any discrepancies or patterns.

Reduced Administrative Errors

The shift from manual key management to HandyTrac’s electronic key control system significantly reduces the likelihood of human errors. Misplaced keys and miscommunication regarding key assignments become rare occurrences. This reduction in errors fosters a more secure and organized environment within the property.

Enhanced Communication and Collaboration

HandyTrac’s cloud-based approach facilitates seamless communication and collaboration among property management teams. Authorized personnel can access the system from any location, promoting efficient coordination and ensuring that everyone is on the same page regarding key access and security.

In an industry that demands meticulous attention to detail and effective organization, HandyTrac Systems stands as a game-changer for property managers. By automating reporting, providing accurate updates, streamlining key tracking, and offering efficient permissions processes, HandyTrac significantly enhances administrative efficiency. As technology continues to reshape property management practices, HandyTrac is leading the way in simplifying key management and allowing property managers to focus on strategic initiatives that contribute to the success of their properties.

Enhancing Apartment Living: The Real-World Benefits of HandyTrac Systems

apartment living

In the dynamic world of apartment living, security and convenience are paramount. As technology advances, tools that enhance our daily lives have become more sophisticated, and one such tool that is making waves is HandyTrac Systems. This blog post will delve into the experiences of apartment residents who have benefited from the capabilities of HandyTrac Systems. By examining their experiences, we can better understand how HandyTrac is transforming key control and improving the quality of apartment living.

A New Approach to Key Control

HandyTrac Systems is changing the way apartment residents think about key control. Here are some ways that residents have seen the impact:

1. Elevated Security and Peace of Mind

Apartment communities using HandyTrac Systems have reported a significant improvement in security measures. By allowing only authorized individuals to access buildings and units through secure authentication methods, residents feel a heightened sense of peace, knowing their belongings are better protected.

2. Monitoring and Accountability

HandyTrac’s key tracking features have proven to be a valuable asset. This level of transparency ensures accountability and reinforces a culture of responsible key usage within the community.

3. Community Building

Secure key management can also have a positive impact on community dynamics. Residents are now more aware of each other’s security, creating a sense of unity. This collective responsibility for safety can help build stronger bonds among neighbors.

4. Seamless Key Management During Relocation

Residents who have moved within the same community have praised HandyTrac’s efficiency during transitions. Updating access details during a move is hassle-free, eliminating the need for physical key coordination and administrative delays.

HandyTrac Systems is not just about key control; it’s about enhancing the entire apartment living experience. Through the lens of a resident, we see how HandyTrac improves security, simplifies access management, fosters a sense of community, and streamlines key-related processes. As technology continues to advance, HandyTrac is leading the way in making apartment living more secure, convenient, and enjoyable for residents across various communities.

The Evolution of Key Control: From Ancient Artifacts to Modern Systems

key management

In the modern world, where security and access control are paramount, the humble key has undergone a remarkable evolution. From its inception as a simple wooden peg to the advanced electronic systems we have today, key control has transformed significantly over the ages. Join us on a journey through time to explore the fascinating evolution of key control, culminating in the creation of HandyTrac Systems—a groundbreaking advancement in key management.

Ancient Origins of Key Control

Key control traces its roots back to ancient civilizations, where people began using rudimentary mechanisms to secure their belongings. The earliest known locks and keys date back to ancient Egypt and Mesopotamia, around 6,000 years ago. These early locks were made of wood and operated using simple wooden pins. While these systems were far from foolproof, they marked the beginning of humanity’s efforts to protect their possessions.

Medieval Advancements

As societies evolved, so did the techniques for creating more secure locks and keys. In medieval Europe, locksmiths refined the craft, introducing innovations like wards, which were obstructions within the lock that the key had to navigate. This advancement made locks more intricate and harder to pick, setting the stage for a constant battle between locksmiths and those attempting to breach their creations.

Industrial Revolution and Key Control

The Industrial Revolution brought forth new manufacturing techniques that enabled the mass production of locks and keys. With the advent of precision machinery, locks became more reliable and affordable, leading to their widespread use in homes, businesses, and institutions. As locks became commonplace, the need for better key management arose, prompting the development of organizational methods and devices to keep track of keys.

The Digital Age and Electronic Access Control

The latter half of the 20th century saw the advent of electronic key control systems. These systems replaced traditional mechanical locks with electronic cards and key fobs. This evolution brought increased convenience and security, allowing for easy access management and the ability to track entry and exit times. However, even these electronic systems had limitations and required efficient key control to prevent security breaches.

Enter HandyTrac Systems

The culmination of centuries of key control evolution led to the creation of HandyTrac Systems—an innovative solution that revolutionized key management. Founded in 1995, HandyTrac introduced a comprehensive electronic key control system that combined advanced hardware and software to streamline key management processes.

HandyTrac’s key control systems utilize cutting-edge technology, including electronic key boxes, biometric authentication, and cloud-based software. This integrated approach allows property managers, facility operators, and security personnel to efficiently manage access, monitor key usage, and generate detailed reports. The result is heightened security, reduced administrative overhead, and enhanced accountability.

The journey from ancient wooden pins to the sophisticated key control systems from HandyTrac showcases the remarkable evolution of key management and security. As technology continues to advance, it’s fascinating to see how key control has adapted to meet the changing needs of societies. HandyTrac Systems stands as a testament to human ingenuity, addressing the challenges of key management in a complex and dynamic world.

HandyTrac Security Tips for the Holidays

holiday security

As the holiday season approaches, it’s important for multifamily communities to take steps to ensure the safety and security of their residents. One way to do this is by implementing a key control system, such as HandyTrac, to manage and track the use of keys.

With HandyTrac, property managers can easily monitor who has access to keys and when they are using them. This can help prevent unauthorized access to buildings, apartments, and common areas, and can provide peace of mind to residents.

Here are a few holiday security tips for multifamily communities using HandyTrac Key Control:

Keep track of keys

With HandyTrac, property managers can easily track which keys are checked out, by whom, and when. This can help ensure that keys are not lost or stolen, and that only authorized individuals have access to them.

Set up access restrictions

HandyTrac allows property managers to set up access restrictions for keys, so that they can only be checked out during certain times of the day or week. This can help prevent unauthorized access to buildings and apartments, and can provide an extra layer of security during the holiday season.

Monitor key usage

HandyTrac’s key usage tracking feature allows property managers to see a history of key checkouts and access events. This can help identify any potential security issues and allow managers to take action to prevent them.

By using HandyTrac Key Control, multifamily communities can improve their holiday security and provide a safer environment for their residents. And, with its easy-to-use interface and robust tracking capabilities, HandyTrac is the perfect solution for managing keys during the busy holiday season.

Miya’s Law Strengthens Renter Safety in Florida, Highlights Need for Key Control

Miya's Law

Last month, Florida Gov. Ron DeSantis signed a new law requiring apartment communities to maintain a log accounting for the issuance and return of all keys and establish policies for their issuance, return, and storage.

Miya’s Law”, named after Miya Marcano, a young college student who was murdered last year at the apartment complex where she lived and worked, elevates security on residential properties with stricter background checks and limitations on the use of master keys.

Marcano’s family had been pushing for the protection since the 19-year-old was killed in September 2021 when police said a maintenance worker who had a master key to her unit killed her.

“Every tenant deserves to be safe in their own home,” DeSantis said in a statement following the passage of the new law. “By signing this legislation, we are making it safer to live in a rental unit and giving renters more peace of mind in their homes. Miya’s death was a tragedy, and our prayers continue to be with the Marcano family. I am proud to act on their behalf to help prevent a tragedy like that from happening to another Florida tenant.”

With over 2 million renters in the state of Florida, the use of secure electronic key control systems has become a necessity for multifamily communities to help save lives, instill a sense of security and reduce premises liability.

HandyTrac protects over 5 million apartment units nationwide and offers a number of features including audit trail maintenance and remote reporting to ensure your multifamily community meets the requirements of Miya’s Law. To learn more about HandyTrac Key Control systems, contact us today.

Sources:

https://www.nbcmiami.com/news/local/florida-gov-signs-miyas-law-to-strengthen-renter-safety-after-students-murder/2793232/

Cybersecurity Awareness Month: Keeping Keys and Residents Safe

Cybersecurity Awareness MonthFor nearly 20 years, Cybersecurity Awareness Month has served to raise awareness about the importance of cybersecurity across the Nation. The overarching theme: “Do your part, #BeCyberSmart” encourages individuals and organizations to own their role in protecting their part of cyberspace, stressing personal accountability and the importance of taking proactive steps to enhance cybersecurity. With this in mind, we’ve compiled a list of recommendations to help you keep your data and online activities safe in an age of ongoing cybersecurity threats.

Secure Your System

Regardless of how your company’s online network is configured, make sure it’s running on a secure system. Use firewalls and encrypting to secure your internet connections and your servers. If you use Wi-Fi, make sure it’s hidden and protected by a strong password — and change the password frequently. Only grant network access to authorized personnel.

Require Strong Passwords for Employee Logins

Employees who log into the system should each have an individual login with a strong password that is difficult to guess. Employees should also be prompted to change passwords regularly.

Remote Access: Use With Caution

If you log into your company’s network offsite using a smartphone or other mobile device, remember that you aren’t necessarily accessing the system using a secure server. Don’t log in using public WiFi, for example — or if you do, log in using a virtual private network (VPN) to hide from hackers.

Perform Frequent Viruses, Spyware and Malware Scans

You should have a strong antivirus, anti-spyware program in place to guard your system, and make sure it receives the latest updates to make sure newer viruses can be detected and eradicated from the system.

Run Updates on All Software

It’s a pain to keep up with software updates, but when developers send these to you, they’re usually dealing with newly discovered cybersecurity threats. Always keep operating systems and other software up to date.

Back Up Your System

You should be running full backups regularly of your entire system, from shared drives to individual computers. That way, if a hacker crashes your system, you won’t lose data and you can restore at least most of your functionality.

Use Multi-Step Logins Whenever Possible

You don’t want to spend all day logging in, but in truth, the more steps to the login process, the safer it is. With HandyTrac key control, for example, our systems are designed for employees accessing key boxes to take several steps to verify their identity. Some units even include biometric (fingerprint) identification which provides excellent security against intruders and hackers.

To learn more about our secure key control systems, contact HandyTrac today!

Keeping your Key Control System and Office Germ-Free

office cleaning tipsViruses and other harmful germs can remain infectious for long periods of time, especially on hard surfaces such as stainless steel and plastic. Without frequent and thorough cleanings, an office can quickly become a hotbed of infection putting both your staff and residents at risk. With this in mind, here are a few tips for keeping your key control system and office areas sanitized and germ-free.

Key control system cleaning tips

Used to store physical keys and other vital community information, key control systems serve as an integral resource for community staff. And along with frequent interaction comes the need to sanitize often.

The datalog

The main point of contact on a HandyTrac key control system is the system datalog, used to operate the system. Using a microfiber cloth and solution of mild dish detergent and water, wipe down the touch screen, numeric keypad and biometric reader (if applicable).

The key box

For the rest of the system, almost any type of disinfectant will do.

One thing to note: all cleaners that claim to kill germs require EPA registration. As such, you should keep an eye out for cleaners that are approved by the U.S. Environmental Protection Agency to ensure proper sanitation.

Sanitize before and after use

Keep a bottle of hand sanitizer nearby as an added defense against harmful viruses and germs.

Office cleaning tips

When cleaning office areas, be sure to…

  • Wear disposable gloves, a gown and a face mask
  • Clean surfaces using soap and water, then follow up with an EPA-approved disinfectant
  • Frequently clean high touch surfaces including tables, doorknobs, light switches, countertops, handles, desks, phones, keyboards, toilets, faucets, sinks, etc.

For more office cleaning tips and considerations, check out the CDC’s Facility Cleaning and Disinfecting guide.

To learn more about HandyTrac key control systems, contact us today.